Free Event Budget Calculator for Planners
Split your total event budget across venue, catering, AV, marketing, and more based on event type and guest count.
- Free
- No signup needed
- Works on mobile
Enter your event type, guest count, and total budget below. The calculator will split your budget across every cost category in seconds.
| Category | Share | Suggested |
|---|---|---|
| Venue | 28% | $21,000 |
| Catering | 22% | $16,500 |
| AV & production | 14% | $10,500 |
| Marketing | 10% | $7,500 |
| Staffing | 8% | $6,000 |
| Contingency | 10% | $7,500 |
| Misc | 8% | $6,000 |
Approximate 625 USD per guest. Adjust categories with your quotes — this is a planning starting point.
These are suggested starting ranges based on typical industry rates. Always check real prices with your vendors before sending any budget to a client.
More free event planning tools
-
Free Event Planning Timeline Generator
Work backwards from your event date with phased tasks for planning, production, and follow-up.
Open tool → -
Free Event ROI Calculator for Planners
Compare revenue streams to costs and see ROI per attendee.
Open tool → -
ChatGPT Prompt Builder for Event Planners
Generate copy-ready prompts for budgets, run-of-show, venue emails, agendas, and reports.
Open tool →