Free Event Planning Timeline Generator
Work backwards from your event date with phased tasks for planning, production, and follow-up.
- Free
- No signup needed
- Works on mobile
Set your event date and adjust phases. The generator builds a backwards plan you can copy or export.
| Date | Phase | Task |
|---|---|---|
| Jan 17, 2026 | 6 months out | Define goals & budget envelope |
| Jan 25, 2026 | 6 months out | Shortlist venues |
| Apr 20, 2026 | 3 months out | Sign venue & core vendors |
| Apr 26, 2026 | 3 months out | Launch registration concept |
| Jun 7, 2026 | 6 weeks out | Finalize AV & run-of-show draft |
| Jun 11, 2026 | 6 weeks out | Catering lock & dietary plan |
| Jul 5, 2026 | 2 weeks out | Speaker & rehearsal schedule |
| Jul 9, 2026 | 2 weeks out | Final attendee comms plan |
| Jul 14, 2026 | Week of | On-site walkthrough |
| Jul 17, 2026 | Week of | Load-in & tech check |
| Jul 19, 2026 | Day of | Registration opens |
| Jul 19, 2026 | Day of | Showcaller run-of-show |
| Jul 21, 2026 | Post-event | Thank-you & survey |
| Jul 24, 2026 | Post-event | Finance reconciliation |
Dates are a planning aid. Confirm every deadline with your team and vendors.
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