Blog

AI workflows, tool reviews, and how-to guides for event planners.

A clean desk with a laptop showing a calendar and a notepad labelled event stack

Tool reviews and comparisons

The AI Event Planning Stack for 2026: Tools a professional team should use

A 2026 stack layers core event software, a work hub, AI drafting, creative, and analytics. Sane map for agency or in-house teams, with example tools per layer.

Audience members at a conference reacting during a session, seen from the back of the room

Emerging and future topics

· Post 19

AI Sentiment Analysis at Events: How to Track Attendee Emotions in Real Time

Sentiment analysis estimates tone from polls, chat, and surveys. At events it can flag friction early if you collect data with consent and clear privacy rules.

Abstract network diagram suggesting automated workflows connecting event tasks

Emerging and future topics

· Post 18

Agentic AI for Events: What It Means When AI Can Plan and Execute Tasks

Agentic AI chains multi-step actions toward a goal, not just one prompt. For events, think automations and guarded assistants. Plain-English explainer for 2026.

Two event planners collaborating over a laptop and printed floor plan at a venue

Trust-building and opinion

· Post 17

Is AI Making Event Planners Redundant? The Honest Answer in 2026

No. Most planner jobs are not disappearing in 2026. AI changes the work mix: more drafting and sorting, less blank-page time. Balanced look at what shifts and what stays human.

A group of event planners working on laptops around a conference table during a planning session

Trust-building and opinion

· Post 16

7 Event Planners Share How They Actually Use AI Every Day

Seven anonymous planners describe real daily AI habits: drafting emails, cleaning notes, building agendas, and sanity-checking copy. No hype. Just what gets used on busy weeks.

A planner pausing at an event venue before doors open, holding a radio and a printed run sheet

Trust-building and opinion

· Post 15

What AI Cannot Do for Event Planners: Honest Limitations in 2026

AI can draft, sort, and summarise. It cannot own trust, liability, or on-the-floor judgement. Here is a straight list of limits every planner should know in 2026.

An event planner reviewing speaker headshots and session titles on a laptop

Specific use cases

· Post 14

Using AI for Event Speaker Management: From Sourcing to Briefing to Recap

AI can speed up speaker sourcing, briefing packs, and session recaps. Learn what speaker management AI is, how it fits your workflow, which tools help, and what still needs a human.

A conference stage with an in-person audience and a large screen showing virtual attendees joining online

Specific use cases

· Post 13

How AI is Changing Hybrid Event Management: Tools and Strategies for 2026

Hybrid events are harder to run than either in-person or virtual events on their own. AI is solving the biggest problems: keeping online attendees engaged, connecting two audience.

A conference attendee using a chatbot on their phone to find session information

Specific use cases

· Post 12

AI Chatbots for Events: How to Set One Up for Your Next Conference or Trade Show

AI chatbots can handle hundreds of attendee questions automatically, freeing your team to focus on what matters. This guide explains how they work, which tools to use, and how to set one up.

An event planner presenting ROI data on a dashboard to business stakeholders

Specific use cases

· Post 11

How to Use AI for Event ROI Reporting: Prove the Value of Your Events

Learn how to use AI to build event ROI reports that stakeholders actually trust. Covers the key metrics to track, 6 copy-ready prompts.

Two event attendees meeting for a scheduled networking conversation at a conference

Specific use cases

· Post 10

AI-Powered Attendee Matchmaking: How It Works and the Best Tools in 2026

AI-powered attendee matchmaking is one of the most impactful uses of AI in event planning. This guide explains how it works, what data it uses, which tools are best, and how to set it up.

An event planner writing event emails on a laptop using AI tools

How-to guides

· Post 09

How to Use AI to Write Event Emails: From Save-the-Date to Post-Event Follow-Up

Learn how to use AI to write every event email from save-the-date to post-event follow-up. Includes 10 copy-ready prompts, a full email timeline table, subject line templates.

An event planner reviewing venue options on a laptop using AI tools

How-to guides

· Post 08

How to Use AI for Venue Sourcing: Find and Shortlist Venues in Half the Time

Learn how to use AI to find and shortlist event venues in half the time. Includes 7 copy-ready prompts, a venue scoring table, an RFP template, site visit questions, and tips.

An event producer reviewing a run-of-show document on a laptop at a conference venue

How-to guides

· Post 07

How to Write a Run-of-Show with AI: Save 4 Hours on Every Event

Learn how to write a run-of-show with AI. Includes 6 copy-ready prompts, a sample run-of-show table, an AV cue sheet template, tips for sharing with your team, and backup plan prompts for the day.

An event planner using AI on a laptop to build an event budget spreadsheet

How-to guides

· Post 06

How to Use AI to Build an Event Budget: Step by Step with Real Prompts

Learn how to use AI and ChatGPT to build a complete event budget. Includes 7 copy-ready prompts, a budget category table, tips for cutting costs without cutting quality, and a free tracking template.

An event planner using ChatGPT on a laptop to plan a conference

How-to guides

· Post 05

How to Use ChatGPT for Event Planning: 15 Prompts That Actually Work

15 copy-ready ChatGPT prompts for event planners covering agendas, run-of-show documents, emails, vendor briefs, risk planning, and post-event reports. Tested, specific, and ready to use today.