How-To Guides
Practical step by step guides for event planners who want to use AI today. Each guide covers one specific task, from writing a run-of-show to building a budget, with real prompts you can copy and use straight away. No jargon. No hype. Just instructions that work.
How to Use ChatGPT for Event Planning: 15 Prompts That Actually Work
15 copy-ready ChatGPT prompts for event planners covering agendas, run-of-show documents, emails, vendor briefs, risk planning, and post-event reports. Tested, specific, and ready to use today.
How to Use AI to Build an Event Budget: Step by Step with Real Prompts
Learn how to use AI and ChatGPT to build a complete event budget. Includes 7 copy-ready prompts, a budget category table, tips for cutting costs without cutting quality, and a free tracking template.
How to Write a Run-of-Show with AI: Save 4 Hours on Every Event
Learn how to write a run-of-show with AI. Includes 6 copy-ready prompts, a sample run-of-show table, an AV cue sheet template, tips for sharing with your team, and backup plan prompts for the day.
How to Use AI for Venue Sourcing: Find and Shortlist Venues in Half the Time
Learn how to use AI to find and shortlist event venues in half the time. Includes 7 copy-ready prompts, a venue scoring table, an RFP template, site visit questions, and tips.
How to Use AI to Write Event Emails: From Save-the-Date to Post-Event Follow-Up
Learn how to use AI to write every event email from save-the-date to post-event follow-up. Includes 10 copy-ready prompts, a full email timeline table, subject line templates.