How-To Guides
Practical step by step guides for event planners who want to use AI today. Each guide covers one specific task, from writing a run-of-show to building a budget, with real prompts you can copy and use straight away. No jargon. No hype. Just instructions that work.
How to Use ChatGPT for Event Planning: 15 Prompts That Actually Work
15 copy-ready ChatGPT prompts for event planners covering agendas, run-of-show documents, emails, vendor briefs, risk planning, and post-event reports. Tested, specific, and ready to use today.
How to Use AI to Build an Event Budget: Step by Step with Real Prompts
Learn how to use AI and ChatGPT to build a complete event budget. Includes 7 copy-ready prompts, a budget category table, tips for cutting costs without cutting quality, and a free tracking template.
How to Write a Run-of-Show with AI: Save 4 Hours on Every Event
Learn how to write a run-of-show with AI. Includes 6 copy-ready prompts, a sample run-of-show table, an AV cue sheet template, tips for sharing with your team, and backup plan prompts for the day.
How to Use AI for Venue Sourcing: Find and Shortlist Venues in Half the Time
Learn how to use AI to find and shortlist event venues in half the time. Includes 7 copy-ready prompts, a venue scoring table, an RFP template, site visit questions, and tips.
How to Use AI to Write Event Emails: From Save-the-Date to Post-Event Follow-Up
Learn how to use AI to write every event email from save-the-date to post-event follow-up. Includes 10 copy-ready prompts, a full email timeline table, subject line templates.
How to Use AI to Find and Pitch Event Sponsors: A Step-by-Step Guide
Use AI to research sponsors, draft outreach, build tiers, and write renewal reports. You still own relationships, pricing decisions, and every send to key accounts.
How to Use AI to Create Your Event Marketing Content
AI can draft save-the-dates, social calendars, speaker posts, and recaps from one brief. You still verify facts, brand voice, and anything you publish live.
How to Use AI to Repurpose Event Content After the Event
Most events create hours of video nobody watches. AI plus transcripts helps you turn sessions into blogs, social posts, newsletters, and scripts if you verify every quote.